Having a signature at the bottom of your emails that matches your brand sends the message that your business is professional, intentional, and knowledgeable. While this is a common addition to emails, it’s not always straight forward on how to add one. In this example I will be using Outlook as the email provider.
- Open Outlook
- Click on “Settings” icon
- Find and click the “Signatures” option
- Click the “Add signature” button
- Give that signature a name (your name)
- In the text box, type in the info you want to include (name, job title, email address, phone number, office hours etc.). This is what will show as your email signature.
- You can also insert a photo (image, your logo, or a combo of both) or a link (to your website).
- Use any of the tools to make your signature match your brand colors, fonts, etc.
- Select the check boxes about how to use this email signature
- Save your new signature!
Before you use it, you might want to send a test email with your new signature to yourself or a co-worker. This way you can make any edits and/or improvements. An important thing to check is that all images are clear and to the correct scale when you send an email. Now you’re ready to send a professional, branded email to your clients and customers!
If you have any questions or want someone to set an email signature up for you, please reach out to our Marketing & Office Coordinator!
