You’re spending too much time on bookkeeping: If you are spending hours on invoicing, data entry, and categorizing expenses instead of focusing on revenue- generating activities, it is time to delegate. Your books are behind or inaccurate: Falling behind on reconciliations, struggling to keep track of receipts, or suspecting errors in your financial records can lead to poor decision making. Tax Time is a nightmare: If you are frantically trying to organize a year’s worth of data for your accountant, or if you are missing tax deadlines, a bookkeeper will ensure you are tax ready year-round. You don’t understand your Cash Flow: When you don’t know exactly how much money is coming in or going out, or you struggle to pay vendors and employees on time, a bookkeeper provides the necessary financial clarity. Your business is growing rapidly: As revenue increases, so does complexity. Hiring a professional help prevents financial disasters and allows you to focus on strategy and growth! Contact one of our bookkeepers by emailing office@accountablebooks.org

Having a signature at the bottom of your emails that matches your brand sends the message that your business is professional, intentional, and knowledgeable. While this is a common addition to emails, it’s not always straight forward on how to add one. In this example I will be using Outlook as the email provider. Open Outlook Click on “Settings” icon Find and click the “Signatures” option Click the “Add signature” button Give that signature a name (your name) In the text box, type in the info you want to include (name, job title, email address, phone number, office hours etc.). This is what will show as your email signature. You can also insert a photo (image, your logo, or a combo of both) or a link (to your website). Use any of the tools to make your signature match your brand colors, fonts, etc. Select the check boxes about how to use this email signature Save your new signature! Before you use it, you might want to send a test email with your new signature to yourself or a co-worker. This way you can make any edits and/or improvements. An important thing to check is that all images are clear and to the correct scale when you send an email. Now you’re ready to send a professional, branded email to your clients and customers! If you have any questions or want someone to set an email signature up for you, please reach out to our Marketing & Office Coordinator!

Misclassifying Employees: Incorrectly labeling employees as independent contractors to avoid payroll taxes and benefits. This can lead to legal penalties. Miscalculating Overtime: Failing to properly calculate overtime pay (time and a half) for non-exempt employees who work over 40 hours in a work week. This violates the Fair Labor Standards Act. Missing Tax Deadlines & Filing Errors: Submitting your payroll taxes late or incorrectly filling out tax forms can lead to heavy penalties, interest, and possible audits. Improperly Calculating Deductions: It is important to not make errors in withholding taxes, health insurance premiums, or retirement contributions. This can lead to incorrect net pay for an employee. Improper Record Keeping: Failing to maintain required payroll records – such as tax filings and timecards – for the required minimum of three years. Our payroll department can help answer any questions regarding these issues as well as processing your payroll for you!